FIND YOUR VOICE (44)

Allegations, disciplinary and dismissals pt1

Over the last couple of months we have represented two cases of unfair dismissal, the first case we won and our client is now enjoying his compensation award. The other just finished last week and we are waiting for the outcome. We are very confident that the tribunal will find in our favour.

This has prompted me to write the next series of articles looking at the responsibilities of an employer when it comes to dealing with the issues in the title. If you find yourself being unfairly dismissed consider the point listed below. And if you feel things don’t add up contactus@people4people.co.uk and we will take it from there.

A reasonable disciplinary investigation is a cornerstone of a fair disciplinary procedure. Without it,

any related dismissal is likely to be deemed unfairby an Employment Tribunal.Tribunals consider the principles derived from thecase of British Home Stores Limited v Burchell

[1978] IRLR 379, when considering the fairness of any dismissal. To establish fairness in a conduct dismissal case, an employer must be able to demonstrate that atthe time of dismissal:

1.It believed the employee to be guilty of misconduct

;

2.It had reasonable grounds for believing that the employee was guilty of that misconduct; and

3.At the time it held that belief, it had carried out as much investigation as was reasonable in the circumstances.

From the outset, internal procedures should be checked for compliance with the relevant ACASCode of Practice as this will be taken into account by a Tribunal when considering whether you have acted reasonably during the disciplinary process. Furthermore, non-compliance with the codecan lead to increase in the amount of compensation by up to 25% in the event of an unreasonable failure to comply.

Here, we look at the key steps to follow in order to ensure reasonableness at the investigatory stage.

1.Review and adhere to the internal disciplinary procedure as it relates to disciplinaryinvestigations and ensure it complies with the relevant ACAS Code of Practice.

2.Assign responsibility for the investigation to someone unconnected to the allegations and who is less senior than the likely disciplining officer.

3.Where this isn’t possible (e.g. due to the size of the company), consider appointing an external third party to conduct the investigation.

4.Consider whether it is necessary to suspend the employee pending investigation.

5.Minimise the period of suspension and keep the continued need for it under regular review.

6.Conduct the investigation without unreasonable delay.

7.Collate relevant documentary evidence at the outsetof the investigation and continue to collect this as the investigation progresses.

8.Interview the accused where the allegations at hand and documentary evidence available merit it.

9.Interview witnesses to obtain their account of the incident or events and produce clear, intelligible and accurate contemporaneous notes and/or signed statements.

10.Interviews should be held in private and the need for confidentiality should be observed by the interviewer / stressed to the interviewee.

11.Although there is no statutory right to be accompanied at investigatory meetings, bemindful of any such right that may exist under your internal disciplinary procedure or through custom and practice.

12.Minimise the scope for questions and questioning techniques being perceived as prejudicial– open questioning is preferable, i.e. who, what, when, where, how, why and attempts to put words into the mouths of interviewees should be avoided.

13.Pre-empt employees refusing to sign the notes of interviews – ensure a record is made of the reason(s) why a signature is not forthcoming.

14.Carefully consider whether to grant witness requests for anonymity – only in circumstances where the employee can reasonably demonstrate a genuine fear of serious reprisal should they be granted.

15.Be prepared for employee non-cooperation with the investigation process and know how to respond (e.g. such non-cooperation could constitute a failure to obey a reasonable instruction which would justify disciplinary action

in itself).

16.Be aware of how to deal with counter-allegations and also the procedures involved (and/or your intended response) if an employee attempts to raise a grievance or counter-grievance during an investigatory interview.

17.Know the internal policy as it relates to an employee recording his/her interview and convey this at the outset of the meeting.

18.Where there is a criminal element to the allegations, know and adhere to the recognised internal procedure (e.g. as it relates to referring matters to the police, continuing to investigate internally etc.).

19.Interview witnesses more than once if new facts or discrepancies arise.

20.Prepare all notes / statements and relevant documentary evidence for consideration at the disciplinary hearing and provision to the employee in question in advance thereof By observing the above recommendations, an employer stands itself in good stead in terms of satisfying a Tribunal that it reasonably acted reasonably in all the circumstances.

After reading this list, don't stay silent please,

FIND YOUR VOICE...


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